Portal, CRM, quote
Feature architecture
The feature list is only useful when it shows the operating model.
The blueprint does not describe Haultro as a loose collection of tools. Every feature sits inside a role, a lifecycle stage, a control, and an AI assist point. That is what makes the platform feel like an operating system instead of another dispatch board.
8 lifecycle stages 10 real roles 300 AI integrations 6 capability packs
Feature map
Features only matter when they sit in the workflow.
The blueprint anchors each capability to a stage, role, control, and AI assist point. This is the page-level mental model buyers need before they scan the module list.
Stage 01 38 scoped AI integrations
Intake
Calls, web, SMS, portal requests, and recurring demand become structured jobs.
Owner CSR / Intake
Control Serviceable-zone and consent check before booking.
AI assist AI phone, web-chat, SMS, missed-call recovery, and lead qualification.
Stage 02 32 scoped AI integrations
Quote
On-demand and contract work is priced with service, margin, SLA, and capacity context.
Owner Sales / Ops
Control Margin-floor gate on every quote.
AI assist Dynamic pricing, contract drafting, e-signature prep, and SLA guardrails.
Stage 03 40 scoped AI integrations
Dispatch
Demand becomes assigned, optimized routes with driver, truck, and time-window checks.
Owner Dispatcher
Control Capacity, hours-of-service, and certification check before assignment.
AI assist Optimized routing, nearest-driver assignment, same-day changes, and customer ETA updates.
Stage 04 28 scoped AI integrations
Route
Drivers navigate, adapt, and stay compliant while the route is live.
Owner Driver
Control Geofence, weight-limit, and hazmat routing checks.
AI assist Hands-free guidance, safety coaching, live rerouting, and in-cab voice support.
Stage 05 32 scoped AI integrations
Service
Stops are completed with photos, weights, contamination notes, signatures, and exceptions.
Owner Driver
Control Photo and Vision proof, contamination, and wrong-bin check.
AI assist Vision AI proof, contamination detection, fill validation, and guided exception capture.
Stage 06 38 scoped AI integrations
Verify
Exceptions, SLA risk, missed service, post-service fill, and quality issues are triaged.
Owner Operations
Control 15-minute SLA check, four-category anomaly detection, and escalation workflow.
AI assist Exception clustering, SLA breach attribution, credit recommendation, and quality control.
Stage 07 32 scoped AI integrations
Bill
Completed and verified work turns into invoices, autopay, credits, disputes, and collections.
Owner Billing / AR
Control Service-confirmed, duplicate-invoice, and credit-applied checks.
AI assist Invoicing, dunning, Stripe Connect, payment-link generation, and reconciliation.
Stage 08 32 scoped AI integrations
Retain
Health score, churn risk, expansion opportunities, referrals, and lifetime value are managed.
Owner Sales / Account
Control Health-score and churn-tier threshold check.
AI assist Retention plays, renewal outreach, upsell detection, and portfolio intelligence.
Booked job, price band, serviceable-zone check, consent, and urgency.
Optimized route, stop sequence, truck assignment, SLA windows, and proof requirements.
Completion state, photos, weight, exception notes, geofence, and post-service fill.
Verified service, credits, SLA evidence, duplicate-invoice check, and billable lines.
Payment history, client health, margin, churn risk, and expansion opportunities.
What it is made to solve
Make the buyer feel the before and after.
Haultro needs to sell outcomes before modules. Each feature should map to a real operational failure, the control that prevents it, and the record that proves it happened.
01 The day starts in a spreadsheet.
Before: Dispatchers hand-sequence routes, guess at capacity, and call drivers when one job changes.
Haultro: AI builds and resequences routes against fill, time windows, traffic, capacity, landfill cutoffs, and driver availability.
Draft to Scheduled to Pushed to In Progress to Completed route lifecycle.02 The phone is the real intake system.
Before: Calls, voicemails, SMS, web requests, and after-hours bookings live outside the platform.
Haultro: The AI voice and intake layer qualifies, quotes, books, logs, recovers missed calls, and escalates when needed.
Twilio call control, Scribe realtime transcription, ElevenLabs branded voice, and Haultro tool calls.03 Drivers capture too little proof.
Before: Blocked access, contamination, wrong bins, and service notes show up late or not at all.
Haultro: Driver app and in-cab voice capture photos, weights, exception notes, proof of service, and completion events in the moment.
Hands-free logging, Vision proof, contamination checks, and guided exceptions.04 Commercial SLAs are discovered after they break.
Before: Credits, missed pickups, and customer emails happen after the damage is done.
Haultro: SLA rules check every 15 minutes, anomalies are correlated, and escalation or credit workflows open automatically.
Four-category anomaly detection, post-service fill, and breach attribution.05 Billing lags behind the truck.
Before: Tickets, weights, credits, and completed work get re-keyed days later, which leaks revenue.
Haultro: Verified service becomes invoice-ready, with Stripe Connect, autopay, payment links, credits, dunning, and reconciliation.
Service-confirmed, duplicate-invoice, and credit-applied checks before invoice send.06 Leadership has no portfolio picture.
Before: Sites operate differently, performance is compared manually, and best practices stay local.
Haultro: Portfolio Intelligence benchmarks orgs, flags outliers, rolls up risk, and turns analytics into action.
Multi-tenant admin, audit logs, per-org LLM settings, and cross-org reporting.AssetSiteFillETAAction
#4471 Maple & 5th 92% 26h Route tomorrow
#3120 Cedar yard 74% 3d Hold
#5582 Dock 4 58% 5d Skip
#7740 North retail 81% 2d Watch
Blueprint coverage
From daily dispatch to smart-waste expansion.
Core modules handle the operation today. Capability packs expand the same spine into portable sanitation, liquid waste, C&D recycling, organics, portable storage, regulated waste, and commodity-heavy lines without rebuilding the product for every vertical.
AI by lifecycle stage
Where the 300 scoped integrations live.
Intake
AI phone, web-chat, SMS, missed-call recovery, and lead qualification.
38 integrationsQuote
Dynamic pricing, contract drafting, e-signature prep, and SLA guardrails.
32 integrationsDispatch
Optimized routing, nearest-driver assignment, same-day changes, and customer ETA updates.
40 integrationsRoute
Hands-free guidance, safety coaching, live rerouting, and in-cab voice support.
28 integrationsService
Vision AI proof, contamination detection, fill validation, and guided exception capture.
32 integrationsVerify
Exception clustering, SLA breach attribution, credit recommendation, and quality control.
38 integrationsBill
Invoicing, dunning, Stripe Connect, payment-link generation, and reconciliation.
32 integrationsRetain
Retention plays, renewal outreach, upsell detection, and portfolio intelligence.
32 integrationsRouting & dispatch
Module detail →Plan, publish, resequence, and reconcile every route from draft to completed, with driver, truck, fill, traffic, capacity, and landfill cutoff context.
Scheduler / History / Analytics tabsDraft → Scheduled → Pushed → In Progress → Completed80% fill trigger and confidence-scored reroutes
✓ AI route optimization
✓ Real-time dispatch board
✓ Route templates & zones
✓ Re-sequence on traffic & fill
✓ Landfill cutoff awareness
✓ Dynamic on-demand routing
Fleet telematics
Module detail →Keep dispatch, drivers, and maintenance working from the same fleet record: position, route progress, geofences, hours, engine status, and utilization.
15-second GPS refreshNearest-driver dispatchGeofence entry and exit alerts
✓ 15-second GPS tracking
✓ Engine & vehicle health
✓ ELD / hours of service
✓ Harsh-event & idling alerts
✓ Geofencing
✓ Live map of every truck
Asset & container tracking
Module detail →Turn bins, dumpsters, roll-offs, carts, compactors, tanks, trailers, and storage units into tracked operating assets with lifecycle, location, fill, and condition history.
24/48/72h fill predictionsFill Spike / Post-Service Fill / Sensor Drift / Silent DeviceVision AI fill, waste type, contamination, condition
✓ Smart-bin fill sensors
✓ 24/48/72-hour fill forecasts
✓ 4-type anomaly detection
✓ Vision AI bin photos
✓ Container utilization
✓ Delivery-to-pickup lifecycle
Scheduling & jobs
Module detail →Convert recurring contracts, on-demand requests, one-time jobs, and urgent inserts into work orders that dispatch can assign without off-platform handoffs.
Recurring and on-demand demand captureServiceable-zone and open-slot checksException-ready job records
✓ Recurring & on-demand pickups
✓ Work orders
✓ Service calendars
✓ Crew & truck assignment
✓ Job status tracking
✓ Exception handling
Driver app
Module detail →Give drivers the route, navigation, proof package, exception prompts, scorecard, and route updates they need without calling dispatch for every change.
Stop-by-stop completionPhoto, signature, weight, contamination proofXP achievements and leaderboards
✓ AI-optimized stop sequence
✓ Turn-by-turn routing
✓ Proof of service (photo)
✓ Signature capture
✓ Issue & contamination flags
✓ Offline-tolerant sync
Customer portal
Module detail →Let commercial customers and one-time clients request service, see bins and SLAs, approve quotes, pay invoices, and raise issues without calling the office.
Dynamic AI pickup pricingSLA history and service visibilityAutopay and one-time pay links
✓ Self-serve booking
✓ Dynamic pickup requests
✓ Online payments
✓ SLA dashboards
✓ Contract viewer
✓ Service history
Billing & invoicing
Module detail →Move verified service into recurring billing, one-time invoices, credits, disputes, dunning, and payments with proof attached and Stripe handling card scope.
Service-confirmed billing checksStripe Billing and Stripe ConnectPayment links, autopay, reconciliation
✓ Recurring billing
✓ On-demand invoicing
✓ QuickBooks & Xero sync
✓ Stripe payments
✓ Stripe Connect pay-hub
✓ AR aging & dunning
Disposal & weight
Module detail →Capture scale tickets, gross/tare/net weight, contamination deductions, transfer station logs, tipping fees, and route-level disposal cost allocation.
Scale-ticket and weight captureTipping-fee reconciliationPer-load costing and billing
✓ Scale-ticket capture
✓ Tonnage tracking
✓ Tipping-fee reconciliation
✓ Landfill & transfer logs
✓ Per-load weight
✓ Disposal cost allocation
Predictive maintenance
Module detail →Turn vehicle mileage, service history, engine telematics, inspections, and component age into predicted failure windows, urgency scores, and work orders.
Component-level predictionsRoute-aware maintenance schedulingPer-vehicle fleet health scores
✓ Condition-based alerts
✓ PM scheduling
✓ Fault-code monitoring
✓ Downtime tracking
✓ Parts & service logs
✓ Uptime analytics
Analytics
Module detail →Roll route, truck, customer, SLA, payment, and service data into margin, client health, churn risk, expansion plays, and executive intelligence reports.
30/60/90-day action plansClient-level P&LPortfolio benchmarking and cross-org insights
✓ Profit per route / truck / customer
✓ Client health & churn risk
✓ 30/60/90-day AI action plans
✓ SLA compliance monitor
✓ Custom reports
✓ Trend & anomaly detection
Compliance
Module detail →Manage DOT readiness, ELD, emissions, waste manifests, audit trails, security controls, SLA evidence, and regulated-hauler expansion workflows.
SAML SSO and RBAC on EnterpriseImmutable audit logsManifest and certificate pack roadmap
✓ DOT readiness
✓ FMCSA / ELD logs
✓ Emissions & idling reports
✓ Waste manifests
✓ Audit trails
✓ Driver & vehicle records
Capability packs
The feature system expands by reusable packs.
Instead of adding one-off vertical products, Haultro extends the same spine with reusable packs for asset registry, compliance, settlement, metered billing, maintenance, and scale tickets.
$149/mo
Asset and Yard Registry
Containers, boxes, trailers, and trucks as located assets with utilization, idle-time, and lifecycle tracking.
Roll-off, C&D, portable storage, compactor and baler, dumpster rental$299/mo
Compliance and Manifest Engine
Waste profiling, e-manifest, chain of custody, certificates, permits, and license tracking.
Medical, hazardous, liquid waste, document shredding$249/mo
Commodity and Buy-Side Settlement
Index pricing, spread rules, generator payouts, and three-way reconciliation with downstream buyers.
Scrap metal, used cooking oil, organics buy-side lines$99/mo
Metered and Occupancy Billing
Per-gallon, per-ton, per-day dwell, and subscription billing alongside flat-fee Stripe billing.
Liquid waste, portable storage, scrap, organics, residential subscription$149/mo
Equipment Maintenance and Tech Dispatch
Maintenance history, PM scheduling, technician dispatch, parts, vendors, and uptime SLAs.
Compactor and baler, portable sanitation trailers, portable storage$129/mo
Scale-Ticket and Weight Capture
Certified scale integration, gross, tare, net weight, contamination deductions, costing, and billing.
Scrap, C&D recycling, organics, roll-off overageGet started
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