The challenge
- ! Drivers complete the work but the paper ticket never makes it back to the office, so the job goes unbilled.
- ! Recurring residential and commercial accounts get invoiced late because someone has to key them in by hand.
- ! Extra hauls, overweight loads, and trip charges are forgotten between the route and the invoice.
- ! Disputes drag on because there is no photo or signature tied to the charge.
- ! Month-end is a fire drill of reconciling tickets, weights, and accounts before invoices can go out.
How Haultro answers
- ✓ Every completed stop in Haultro Driver carries its own proof of service: photos, signature, timestamp, and GPS location.
- ✓ That proof is the trigger. Haultro reads the service record and generates the matching charge with no rekeying.
- ✓ Recurring accounts bill on their schedule automatically, while on-demand jobs invoice the moment they close out.
- ✓ Overweight loads from connected scales, extra trips, and surcharges are priced from your rate rules and added to the right account.
- ✓ QuickBooks and Stripe adapters support invoice, card, and ACH workflows after provider activation and acceptance; the current PCI responsibility boundary must be confirmed with the provider.
- ✓ Every line item links back to its proof, so disputes are answered in seconds instead of phone calls.
Billing automation · Connected to the work on the groundWhat gets automated
From the curb to the ledger, hands-off
Haultro removes the manual steps between finishing a job and getting paid for it. Recurring and on-demand work both flow through the same proof-driven pipeline.
Recurring billing
Residential and commercial accounts on weekly, monthly, or custom cycles invoice automatically on their schedule.
On-demand charges
Roll-off swaps, junk hauls, and one-off pickups bill the instant the driver closes the stop.
Usage and surcharges
Overweight fees from connected scales, extra-trip charges, and fuel or environmental surcharges apply from your rate rules.
Proof-linked line items
Each charge ties to photos, signature, weight, and GPS, so disputes resolve fast and write-offs drop.
Where the money lands
Connected to the tools your office already runs
QuickBooks and Xero
Built adapter boundaries can synchronize accepted records after credentials, scopes, tenant mapping, sandbox tests, and reconciliation acceptance pass.
Stripe
The adapter supports card, ACH, autopay, and stored-payment workflows after provider activation; confirm the provider's current PCI scope and responsibilities.
Scales and telematics
Disposal weights and route data feed directly into usage-based charges.
Customer API and webhooks
Use the seven-operation, six-path customer API v1 and signed outbound webhooks for their documented events; additional billing integration requires a written scope.
How it works
Adopting billing automation.
Set your rate rules
Define recurring plans, per-haul pricing, weight tiers, and surcharges per account or service so every job has a price before it runs.
Driver completes the stop with proof
In Haultro Driver, the driver captures photos, a signature, and the GPS-stamped completion, locking in proof of service.
Haultro builds the charge
The platform reads the service record, applies your rate rules and any connected scale weights, and creates the matching line items automatically.
Invoices generate and send
Enabled tenant policy generates due recurring or completed-order invoices and queues delivery through a healthy configured communications provider.
Payment records reconcile
After Stripe acceptance, card or ACH results post back to the invoice; failures remain visible for payment operations review.
FAQ
Questions, answered.
How does billing start from proof of service?
When a driver marks a stop complete in Haultro Driver with photos and a signature, that service record triggers the charge. Haultro applies your rate rules and builds the invoice line items without anyone rekeying the job.
Can it handle both recurring and one-off jobs?
Yes. Recurring residential and commercial accounts invoice automatically on their cycle, while on-demand work like roll-off swaps and junk hauls bills the moment the stop closes.
How are overweight loads and extra charges billed?
Weights from connected scales, extra trips, and surcharges are priced from your rate rules and added to the correct account automatically, so usage-based fees stop slipping through.
Does Haultro work with QuickBooks and Stripe?
Adapters for QuickBooks, Xero, and Stripe are built, but credentials, commercial terms, provider activation, current PCI responsibility boundaries, and sandbox acceptance are required. Customer API v1 exposes seven documented operations across six paths; other systems require a written integration scope.
How does this reduce disputes and revenue leaks?
Every charge links back to its proof of service, including photos, signature, GPS, and weight. That makes disputes fast to answer and ensures completed work is not left unbilled.
Get started
Put this outcome on your routes.
We'll tailor a demo to your fleet and the business you run.